Recordkeeping


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Recordkeeping

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Recordkeeping: Can We Destroy Paper Originals if We Keep Scanned Electronic Copies on File?
August 2008
We have many employment documents that bear a seal or have a signature or a notary's stamp. If we scan the documents and store them electronically, can we keep (and properly index) only the original pages that have the seal, signature, etc., and destroy the rest of the pages? Or, even better, can we scan the whole document and destroy all of the original pages? . . . more

Short Takes: Reference Letters
October 2007
Must we reveal letters of reference to employees who are seeking access to their personnel files? . . . more

Short Takes: Social Security Numbers
October 2007
May we use an employee's Social Security number for recordkeeping purposes . . . more

Recordkeeping: What Should We Do About a Lost Personnel File?
9/14/2007
My question is embarrassing. We have lost an employee's file. We just can't find it. We've been able to reconstruct the standard HR paperwork like appraisals. But what about the forms and agreements the employee fills out and signs? Should we give them the paperwork all over again to fill out? If they refuse . . . more

Short Takes: New Hires Reporting
March 2007
What's the rule on reporting new hires? . . . more

You're the Expert: What can we do to get our supervisors and managers to pay attention to documentation?
December 2006
Last month's question: What can we do to get our supervisors and managers to pay attention to documentation? We're ending up too often with too little documentation to support our discipline and terminations. Here's what you had to say . . . more

Recordkeeping: What Should We Do About a Lost Personnel File?
July 2006
My question is embarrassing. We have lost an employee's file. We just can't find it. We've been able to reconstruct the standard HR p . . . more

Short Takes: Records Access
June 2006
What rights do employees have to access their personnel records? . . . more

Short Takes: HR Recordkeeping
February 2006
How long should I keep HR records? . . . more

Complete Topic List
Benefits & Leave
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Discrimination
Health & Safety
HR Administration
Performance Appraisal
Staffing & Training
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